Moving Keys and Access Checklist

Coordinate keys, fobs, access permissions and fallback contacts at both homes, with a handoff record that avoids exposing private access codes.

Tick items as you go. Ticks are for printing and are not saved.

Confirm possession and access

Identify who releases accessRecord the authorized landlord, agent, seller or building contact. Confirm the actual release time and any conditions in the relevant agreement.
List each access itemInclude entry keys, garage controls, elevator fobs, mail keys and shared-space access that apply. Record counts without publishing key codes.
Match the move scheduleCheck that unloading, parking and elevator bookings occur after authorized access begins. A planned arrival does not itself grant possession.

Prepare a backup

Name the substitute receiverTell the releasing contact who can receive access items if the main coordinator is delayed. Obtain whatever authorization the actual agreement requires.
Choose a secure communication methodShare sensitive access information directly with authorized people. Avoid visible box labels, public documents and open group messages.
Set a waiting planIdentify who will contact the carrier if keys are delayed and where the crew may wait with permission.

Record the exchange

Count and acknowledgeNote the date, time, parties and number of keys or controls transferred. Keep the receipt with the possession or lease documents.
Check essential accessConfirm the authorized route to the home and agreed shared spaces. Report a failed fob or missing item to the responsible contact promptly.
Close the old-home handoffReturn access items using the agreed method and keep evidence. Do not infer that leaving a key somewhere ends rent or other obligations.

This is an organizational checklist, not a statement of local possession or tenancy law. Use the applicable written agreements for deadlines, authority and any disputed access.

Reviewed October 22, 2026. Use this worksheet with the current agreement and actual inventory. Dates, quantities and USD amounts in examples are hypothetical planning inputs.

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Confirm possession and access

Prepare a backup

Record the exchange

Related planning tasks

Coordinate Keys and Access on Moving Day

Plan a Move When the Closing Date Changes

Hand Off Moving Tasks to a Backup Coordinator

Related tools & guides

Trace a Missing Moving Box

Review Your Home Setup After Thirty Days

Staggered Household Move Timeline

Coordinate Keys and Access on Moving Day