Rental Truck Cost Calculator
Add rental days, excess mileage, fuel and quoted fees for a moving truck, keeping included miles separate from total miles driven.
Choose inputs that match your quote or inventory
Count pickup travel, the loaded route and any required return mileage. Included miles are the allowance for the whole booking. If your quote gives a daily allowance, convert it to the booking total before entering it. The fuel input is a planning assumption for the assigned vehicle and load; it is not a manufacturer guarantee.
Total = ceil(days) × daily rate + max(0, miles − included miles) × mileage rate + miles ÷ mpg × fuel price + fees
Worked scenario — replace these assumptions
| Input assumption | Example value |
|---|---|
| Billable rental days; partial days round up | 2 days |
| Daily base rate | 80 USD/day |
| Total driven miles including pickup and return | 180 mi |
| Miles included in the entire booking | 100 mi |
| Rate for miles beyond the included total | 0.9 USD/mi |
| Planning fuel economy | 10 mi/gal |
| Fuel price | 4 USD/gal |
| Other quoted fees, protection, tolls and tax | 50 USD |
| Calculated result | Example output |
|---|---|
| Complete listed rental scenario | 354 $ |
| Base rental | 160 $ |
| Excess mileage charge | 72 $ |
| Fuel allowance | 72 $ |
| Miles beyond included allowance | 80 mi |
| Whole billed days | 2 days |
| Other listed costs | 50 $ |
Limits and rounding
User quote arithmetic, not a provider tariff. Included miles are per booking, not per day. Whole billed days round up; actual rental terms can differ. Fuel economy is a planning input, not a guarantee. Refundable deposits excluded. Do not add fuel twice if prepaid.
What if my rental uses a fixed one-way price?
Enter one billed day and that fixed base price as the daily rate, then use the actual included mileage and excluded fees. Document this convention in your saved quote. Refundable deposits are cash holds and are not a rental expense.
Are the default prices or quantities verified for my move?
No. They illustrate the calculation. Replace them with your written quote, measured inventory and applicable terms. Save the input values with your planning worksheet so another person can reproduce the result.
Apply this calculation
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